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Adding and removing users

Note:

This section is for the Registration Authority only. If you are a Mavis national reporting user, you will be given the appropriate level of access.

Before users can access Mavis for the first time, you need to give them an appropriate role and workgroup. You can do this using the Care Identity Management service.

Assigning a role

Give users either the medical secretary access role (R8006) or admin/clinical support access role (R8008) according to which roles are already in use in their organisation.

Users with these roles can perform all actions in Mavis national reporting except superuser activities (see below).

Superuser activities (B0062 and B1611)

  • Local system administration (B0062) adds the ability to archive vaccination records.
  • Access sensitive (S) flagged records (B1611) adds the ability to view important notices about patients who have been flagged in the Personal Demographics Service (PDS).

We recommend that there are at least 2 superusers with activity codes B0062 and B1611 per organisation.

Assigning users to a workgroup

Each SAIS team using Mavis has a different workgroup name, set by Mavis and sent to you when a team is onboarding. You need to assign users to the appropriate workgroup.

You may need to create a workgroup in your organisation with the correct name before assigning individual users.

Note:

Workgroups names are case sensitive. You must use the exact workgroup name set by Mavis. For example, do not replace lower case letters with capitals.

Removing users

When staff leave your organisation or no longer need Mavis access, remove their access promptly through the Care Identity Management service:

  • end-date their Mavis role assignment (R8006 or R8008)

and/or

  • remove the SAIS team-specific workgroup from their CIS2 record

This should be part of your standard leaver process for SAIS staff.