Finding and editing vaccination records

Finding vaccination records

To find a vaccination record that has already been imported:

1. Select the Children tab or card.
2. Search for a child’s record by entering their name or NHS number. You can also filter search results by year group or date of birth.
3. Click on the child’s name to see their vaccination record.

Editing children’s details and vaccination records

To edit a child’s details:

1. Open the child’s record by clicking on their name.
2. Select Edit child record.
3. Make any changes by selecting Change.
4. Select Continue.
5. When you’ve made all necessary changes, select Save changes.

To edit a vaccination record:

1. Open the child’s record by clicking on their name.
2. On the vaccinations card, click on the date of the vaccination record you need to edit. This displays the full vaccination record.
3. Select Edit vaccination record.
4. Make any changes by selecting Change.
5. Select Continue.
6. When you’ve made all necessary changes, select Save changes.

You can only edit records uploaded by your SAIS team. You can view records uploaded by other teams – for example, if a child moved into your area – but you cannot edit these records.

Adding or changing NHS numbers

Mavis will automatically replace any incorrect NHS numbers in your upload or add any missing ones found by searching the NHS Patient Demographics Service (PDS, sometimes called ‘the Spine’) overnight.

You can also manually add or change an NHS number by editing the child’s details - see ‘Editing children’s details and vaccination records’, above.

If an NHS number is invalid, Mavis will not send that child’s vaccination record to NHS England. A superuser can identify invalid NHS numbers through important notices.