User guide Inviting children to community clinics
Any child can be vaccinated at a clinic. Their parent or guardian will need to be invited to book a slot (see below).
Scheduling community clinics
To create dates for community clinics:
- Go to Sessions.
- Go to the Unscheduled tab.
- Go to the Community clinic link.
- Click on Schedule sessions.
- Follow the process as you would for school sessions.
To add or amend dates for community clinics:
- Go to Sessions.
- Go to the Scheduled tab.
- Go to the Community clinic link (there is just one for all clinics).
- Go to Edit session.
- Follow the process as you would for school sessions.
Inviting parents to book slots
For a child to be vaccinated in a community clinic, their parent or guardian will need to be invited to book an appointment slot through your local booking system.
An invitation email (and potentially a text message) will be sent automatically to the parents or guardians of:
- home-schooled children
- children with an unknown school
This will happen 3 weeks before the date of the first scheduled clinic.
To invite children who belong to a school, but were not vaccinated there:
- Go to Sessions
- Go to the Completed tab
- Go to the relevant school session
- Go to the Send clinic invitations link. This will show you a summary of how many invitations will be sent out
- Click the Send clinic invitations button


To send booking reminders for subsequent clinics:
- Go to Sessions
- Go to the Community clinics link under the Scheduled tab
- Go to Send booking reminders. This will show you a summary of children you can invite again to the next clinic
- Click the Send booking reminders button
You will only be able to send clinic booking reminders to children that have been invited for a previous clinic, but have still not been vaccinated. You can only send one invitation per child per clinic session date.


To check whether an invitation email has been sent:
- Go to the Consent tab for a session.
- Use the No response filter, then click on the name of a child to view the child record.
- Click on Activity log.
Getting consent to vaccinate
Once a parent has booked a clinic slot through your local booking system, you need to make sure you have consent to vaccinate the child.
If you do not have consent, you need to manually send a consent request. To do this:
- In the Community clinic page, go to the Consent tab and filter for No response.
- Click into the child’s record and scroll down.
- Click on Send consent request.
This will trigger an email to the parent or guardian.
You could also try to get consent over the phone. To do this:
- In the Community clinic page, go to the Consent tab and filter for No response.
- Click into the child’s record and scroll down.
- Click on Get consent response.
- Phone the parent and work through the consent flow to record their response in Mavis.