Viewing, editing and archiving child records

Once cohort records have been imported into Mavis, you can view, edit and archive individual child records.

Viewing child records

1. From the dashboard, go to Children.
2. Search for the child whose record you want to view.
3. Select their name to open their record.

The child record gives details about the child and their current vaccination status across all programmes.

Viewing programme details

Use the programme tabs at the top of the child record page to view more detailed information for each programme.

This includes the child’s vaccination record, any sessions they’ve been added to, and an activity timeline for that programme.

Editing child records

1. Go to Children.
2. Search for the child by name and select their record.
3. Select Edit child record.
4. If you need to:
   • change their NHS number or school, select Change
   • change a parent or guardian’s details, select Edit
   • remove the relationship between this child and a parent or guardian, select Remove
   • add a new parent or guardian for this child, select Add parent or guardian
     Note:

     To change a child’s school, after selecting Change, start to type the name of their new school. Type Unknown if you do not know the name of the school, or Home-schooled for home-schooled children. If the new school is outside your SAIS area, archive the child record.

5. Edit the information and select Continue.

Archiving child records

To remove a child’s record from the cohort, for example if:

• it’s a duplicate record
• it was imported in error
• the child has moved out of the area or died

1. Select Archive child record
2. Select a reason for archiving this record, adding details if required
3. Select Archive record

If you need to bring an archived record back into the cohort (for example, if a record was archived in error, or if the child moves back into the area), upload a cohort list again with a single row containing this child.