Preparing for a new academic year
The month of August is when we prepare for the next academic year.
In this period you can see 2 academic years in the Mavis filters so you can decide whether to view or manage records for the previous year or the next one.
Between 1 August and 1 September you must:
- upload new cohorts that were not already in Mavis - you only need to upload the new cohort, all the others are already in Mavis (when you upload a cohort or class list, make sure the YEAR_GROUP column in the CSV file shows the school year the child will be in from 1 September)
- check cohorts and any important notices
- review school moves - see Reviewing school moves
- upload vaccination history
- upload full class lists
- schedule sessions - at least the sessions due to take place in the next month need to be scheduled in Mavis so that consent invitations can go out to parents in time - see Scheduling and editing sessions
You can also invite some children to clinics, for example if they are immunosuppressed and need to be prioritised for flu vaccination - see Vaccinating in community clinics.
All consent, triage, and PSD results expire at the end of each academic year so you will need to add this information again in the new academic year.
Any children who are eligible for vaccination but have moved to a year group not supported by their school (for example Year 6 children moving to year 7 or children leaving middle schools) will be automatically assigned to ‘No known school’ (until you upload the new cohort).
Children who have aged out of programmes (such as Year 12 or Year 15 in SEN schools) will no longer be shown in the list of child records in Mavis, but you can choose to include those children through Advanced filters.
