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Managing cohorts

Managing schools in Mavis

You need to provide a list of schools in your area:

  • when you start using Mavis
  • when offering a new vaccination programme through Mavis for the first time (for example, if you only provided secondary schools previously, and now you want to offer vaccinations in primary schools)

You can do this through the link in your Getting ready to use Mavis email or by contacting england.mavis@nhs.net.

Note:

It’s important to include the correct unique reference number (URN) for each school on your list. Mavis gets the information it shows about schools (including which year groups attend the school) using the URNs you provide.

If you need to add or remove a school, contact the Mavis team.

You can update children’s schools on their record. See Editing individual child records.

Adding school sites

If a school has more than 1 site you need to add them in Mavis.

  1. Go to Team by selecting it in the top navigation.
  2. Select Schools under the Your team heading.
  3. Select Add a new school site.
  4. Search for the existing school by typing its name in the search field.
Screenshot of form to enter details of a new site
  1. Add the name of the site, adjust the address if necessary, and select Continue.
Note:

The new site will have the same URN as the main (parent) school with an extra letter at the end. Mavis will automatically add A to the parent school URN, and B to the 1st extra site, C to the 2nd one, and so on.

  1. Check the details. Select Back if you need to change the name or address of the new site, or Change parent school if you need to add this site to a different school.
  2. Select Add site.
Screenshot of overview of team's schools, with one school split into two sites

Naming a school site

When you name a school site, consider the following points:

  • each site name must be unique
  • site names appear in emails and text messages to parents, and the online consent form, so the name should be clear to parents
  • schools and sites are listed alphabetically in Mavis - if you want to see a school and its sites appear together, start each site name with the school name, for example, ‘Parkview School, Station Road site’